Project delays seem like a necessary evil in construction. Despite significant financial penalties associated with missing milestones, phase completion dates, or whole project deadlines, it happens more frequently than anyone likes.

The most common reason for construction delays is miscommunication, primarily in the area of setting expectations. Even when expectations have been aligned, if a key player has been left out of the communication chain, problems still come back to bite you in the form of extra meetings, disputes, and in the worse cases, re-work.

It is critical to establish a clear chain of communication for input, distribution, and response to each kind of inquiry. Be it, change order requests, RFI, submittals, or any directives to and from the client, it all has to be captured in writing and addressed by recipients with the authority to act on, or approve each item.

Use the Right Tool to Communicate

The first step in solving communication problems is to recognize where necessary communication isn’t occurring, and then automating distribution lists, document and approval workflows, and approval procedures. SKYSITE has powerful features that make distribution workflows easy to create and easy to implement. SKYSITE also works on an array of mobile devices ensuring proper document control and communication regardless of where team members may be.

Here are four ways communication improves with SKYSITE:

1. All team members and project stakeholders can see the same information in real time with SKYSITE’s synchronization tools — no one works with outdated information.
2. Information is searchable and viewable with a few touches on a tablet or clicks of a mouse, keeping fewer people waiting for information, and more people working on the jobsite.
3. Submittals move faster so the project can, too. By eliminating “packages” of submittals where one issue can hold up a whole group, automating the distribution and approval of single issue submittals streamlines the process.
4. SKYSITE’s synchronization tools can reduce and even eliminate paper from your workflow, reducing the chances of old, wrong, or outdated information from causes errors and slowing you down.

The flow of communication genuinely affects the flow of a construction project and good construction project management software allows you to stay ahead. When everyone is communicating and collaborating efficiently and effectively, projects will run smoother and be completed on time and budget.

Simplify your project management tasks with SKYSITE. Save time and avoid any delays by keeping communication on track.

Sign up for a free trial today.

During our interactions with contractors, a word repeatedly kept coming up in our conversations: Search!

The “Search” function is the “Life Blood” of an information management solution. Most customers mentioned that the lack of powerful search has the potential to delay a project.

Getting the answers you need quickly—on the move, in important meetings, whether in office or on job-site, without having to chase down team members—is an absolute necessity during a construction project. Sorting through thousands of documents to “search” for precise project information delays the project by slowing down the response time of project members. These challenges make the ability to search and access documents quickly and accurately a must-have.

Using these key customer insights, ARC Document Solutions kept “Search” at the center of our solution’s design while developing SKYSITE.

With many years of deep domain experience managing construction documents and information, ARC knows that project members not only need to work from the latest set, but should also be able to access and retrieve documents without wasting time and effort.

Search and Discover

You can rely on SKYSITE’s powerful search to find the information you need quickly and accurately:

• Search results in seconds: SKYSITE’s advanced technology can generate search results fast, even if the search is through thousands of documents and project mails
• Filter by attribute: Fine-tune searches by using standard and custom attributes like revision number, review status, and more
• Content search made easy by leveraging OCR engine. SKYSITE’s Google-like search not only searches folder names, file names, file attributes, but also text within the files
• Easy content indexing options: lets users generate accurate and relevant document retrieval

This combination of robust search capabilities coupled with a user-friendly one-click sharing is designed to give you the one thing you need to enhance productivity and efficiency: the ability to quickly find your project documents.

Get Google-like search for all your drawings. Start your free trial today: https://www.skysite.com.